Contract Payment Process

The Capital Improvement Project payment process for construction contracts involves several City Divisions and includes:  the Contractor, the Construction Inspector, the Contract Payment Specialist and the City Engineer.  Payments are generated on a monthly basis until the project is completed.

Construction Contract Payment Process

• Notice to Proceed (NTP) date starts the payment process
• Contractor works on project
• Each month, the Engineers Estimate of Work Completed is sent to Construction Inspector
• Construction Inspector and Contractor verify and agree to field quantities
• Engineers Estimate of Work Completed with field quantities is sent to Contract Payment Specialist
• Calculated Engineers Estimate of Work Completed is faxed to Contractor for approval
• Engineers Estimate of Work Completed is sent to Accounting for processing and check printing
• Check is issued and mailed to Contractor or called for pick up arrangements

Payment processing additional information

• Additional securities (.pdf 2 pages)
• Asbestos-free materials certificate (.pdf 1 page) (Final Payment)
• Contractor's affidavit (.pdf 1 page) (Final Payment)
• Federal paperwork (job specific)
• Updated construction schedule
• Updated insurance coverage (.pdf 1 page)
• Updated Owner's Liability insurance (.pdf 1 page)