Bid & Proposal Awards
MESA CITY COUNCIL MEETING OF May 5 2008
Purchase of Tire Rubber Modified Surface Sealant
(TRMSS) as requested by the Transportation Division,
Field Operations.
The Procurement Services Department recommends
authorizing purchase from the City of Glendale
contract with Musgrove Enterprises LLC (dba)
SealMaster AZ at $311,362.50 annually, based on
estimated purchases, including contingencies and
applicable sales tax.
Dollar Limit Increase to the Supply Contact for
Gasoline and Diesel Fuel for City Vehicles for the
Fleet Services Department.
The Procurement Services Department recommends
increasing the dollar limit of the contract to
Phoenix Fuel Companies by $1,200,000.00 to
$5,102,600.00, for the remainder of this contract
period (through 6/30/08).
Dollar Limit Increase to the Supply Contact for
Traffic Signal Equipment and Cabinet Assemblies for
Warehouse Inventory.
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Econolite Control Products, Inc. by $100,000.00 to
$248,678.99, for the remainder of this contract
period (through 11/30/08).
MESA CITY COUNCIL MEETING OF APRIL 21, 2008
Two-year Renewal Contract for Landscape Maintenance
Services for Parkway Medians and Rights-of-Way, in
an Area Designated as Section V, for the
Transportation Department, Field Operations.
The Procurement Services Department recommends
authorizing renewal with The Groundskeeper at
$192,147.51 annually, based on estimated
requirements.
One Light-Duty Replacement Truck with Utility Body
for the Transportation Department, Field Operations.
The Procurement Services Department recommends
authorizing purchase from Avondale Dodge, Inc. at
$30,866.52, including applicable sales tax.
Three-Year Supply Contract for Replacement Street
Sweeper Brooms for the Fleet Services Department.
(Single Bid)
The Procurement Services Department recommends
awarding the contract to the single bidder, West
Coast Equipment Inc. at $63,771.09 annually,
including contingencies and applicable sales tax,
based on estimated requirements.
Purchase of Three (3) Replacement Heavy-Duty Chassis
Vehicles with Roll-Off Container System for the
Solid Waste Department (Funded through Fleet
Services’ Vehicle Replacement Program and Solid
Waste FY07/08 Budget).
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, Inland Kenworth at $863,991.41,
including sales tax.
Purchase of Computer Security Software for the
Information Technology Department.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, En Pointe Technologies Sales,
Inc. at $39,177.60, including applicable use tax.
Purchase of
One (1) Replacement Heavy-Duty, Solid Waste
Container Carrier Truck for the Solid Waste
Department.
The Procurement Services Department recommends
authorizing purchase from the lowest, responsive and
responsible bid from Rush Truck Center of dba AZ
Rush Truck Center, Phoenix at $100,762.32, including
applicable sales tax
Three-Year Supply Contract for Asphalt and Crack
Sealant for the Transportation Department, Field
Operations (Partially HURF Funded).
The Procurement Services Department recommends
awarding contracts to the lowest, responsive and
responsible bids as follows: Groups I, II & III -
Quality Emulsions, LLC, primary at $3,051,916.42
annually; Ergon Asphalt Products, Inc., secondary at
$381,551.77 annually; and Group IV - Crafco, Inc.,
primary at $142,044.83 annually; Superior Supply,
Inc., secondary at $25,183.00 annually. The
total combined award is then $3,600,696.02 annually,
based on estimated purchases, including
contingencies and applicable taxes.
Purchase of Hardware and Software to Upgrade the
Enterprise Document Management System for the
Information Technology Department, (Tax-Exempt
Lease) (Single Bid)The
Procurement Services Department recommends
authorizing purchase from the State of Arizona
Contract with ASAP Software Express, Inc. at
$4,938.01 and awarding the single bid from ICI
Solutions at $244,604.64, along with additional
miscellaneous items at $6,457.35, for a combined
award of $256,000.00, including contingencies and
applicable taxes.
MESA CITY COUNCIL MEETING OF APRIL 7, 2008
One Light-Duty Replacement Truck with Utility Body
for the Utilities Department, Electric Division.
The Procurement Services Department recommends
authorizing purchase from Avondale Dodge, Inc. at
$30,866.52, including applicable sales tax.
One (1) Replacement Heavy-Duty Truck with Dump Body
for the Transportation Department, Field Operations.
(Single Bid)
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, McCandless of Arizona at
$112,306.11, including applicable sales tax.
One Replacement Asphalt Path Paver for the
Transportation Department, Field Operations.
The Procurement Services Department recommends
authorizing purchase from Empire Southwest dba
Empire Machinery at $97,030.64, including applicable
sales tax.
Two-Year Renewal Supply Contract for Chip Seal
Aggregate for Low Volume Roads for the
Transportation Department, Field Operations.
The Procurement Services Department recommends
authorizing renewal to Mesa Materials, Inc. at
$169,611.49 annually, based on estimated
requirements, including contingencies and applicable
sales tax.
Purchase of One (1) Replacement Uninterruptible
Power Supply (UPS) for the Transportation
Department, Traffic Engineering.
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Titan Power, Inc. at $39,113.63,
including applicable sales tax.
Purchase of a Wireless Water Pressure Monitor System
for the Utilities Department, Water Division
(Single Bid).
The Procurement Services Department recommends
awarding the contract to the single bidder, Controls
West, Inc. in the amount of $129,050.86 including
applicable sales tax.
Ratify the Purchase of One (1) Replacement
Uninterruptible Power Supply (UPS) for the
Information Technology Department.
The Procurement Services Department recommends
ratifying purchase from the State of Arizona
contract with Gruber Technical, Inc. at $88,745.01,
including applicable sales tax.
Purchase of Large Replacement Water Meters for the
Utilities Department, Water Division.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, Industrial Automation Services,
Inc. at $30,151.07, including sales tax.
Two-Year Renewal Supply Contract for Automotive
Hydraulic Hoses and Fittings for the Fleet Services
Department.
The Procurement Services Department recommends
authorizing a two-year renewal contract to Kaman
Industrial Technologies at $66,239.26 annually,
including contingencies and applicable sales tax,
based on estimated requirements.
Two-Year Renewal Supply Contract for Pipe Repair
Clamps for Warehouse Inventory.
The Procurement Services Department recommends
authorizing a two-year renewal contract to Arizona
Water Works Supply at $50,257.19 annually, including
contingencies and applicable sales tax, based on
estimated requirements.
One (1) Replacement Heavy-Duty Truck with Slurry
Body for the Transportation Department, Field
Operations Division (Single Bid).
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, Rayner Equipment Systems, Inc.
at $316,629.98, including applicable use tax.
Rental of One (1) Asphaltic Materials Distributor
Truck and Qualified Operator for the Transportation
Department, Field Operations Division.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible proposer M.R. Tanner Development &
Construction, Inc. as primary rental supplier
estimated at $161,700.00 annually, including
applicable sales tax, based on estimated
requirements. To ensure availability of equipment
and operator as needed, a secondary contract is
recommended to Hawker & Evans Asphalt Company, Inc.
Dollar Limit Increase to the Supply Contract for
Deep Well Pump Repair and Maintenance for the
Utilities Department, Water Division.
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Weber Group LC by $90,000.00 to $190,000.00 for the
remainder of the contract period, through April 30,
2008, including applicable sales tax, based on
estimated requirements.
Purchase of Network Upgrade Hardware for the
Information Technology Department.
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
Contract with Enterasys Networks at $295,680.00,
including applicable taxes.
Three-Year Supply Contract for Conventional
Pole-Mounted & Pad-Mounted Transformers for the
Utilities Department, Electric Division.
The Procurement Services Department recommends
awarding contracts to the lowest, responsive and
responsible bidders as follows: Items 1-12 and 16-48
to Border States Electric at $924,315.71; and Items
13, 14 & 15 to ERMCO % Gorman Company at
$67,415.67. The combined total award is then
$991,731.38, including sales tax.
MESA CITY COUNCIL MEETING OF MARCH 3, 2008
Dollar Limit Increase to the Supply Contract for
Paint and Sundry Supplies for various City
Departments.
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
ICI Dulux Paints by $23,000.00 to $88,000.00
annually including applicable sales tax, based on
estimated requirements.
One-Year Renewal Supply Contract for Sign Sheeting
for the Transportation Department, Field Operations
Division.
The Procurement Services Department recommends
authorizing renewal to 3M Company, Traffic Safety
Systems at $60,000.00 annually, including applicable
use tax, based on estimated requirements.
Three-Year Supply Contract for Anodeless Service
Risers for Materials & Supply Warehouse Inventory
for the Utilities Department, Gas Division.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, R. W. Lyall & Co., Inc. at
$136,497.50, including applicable use tax.
Purchase of Hardware and Software for Meter Reading
System Upgrade for the Financial Services Operations
Department, Customer Service Operations
(Sole Source).
The Procurement Services Department recommends
awarding the contract to the sole source bidder,
Itron, Inc. at $330,061.25, including applicable
sales tax.
Purchase 485
Chairs and Repair 1,765 Chairs for the Mesa
Convention Center.
The Procurement Services Department recommends
approving purchase off the U.S. Communities contract
with Virco, Inc. at $140,492.00, including
applicable use tax, shipping and installation labor.
Purchase of One Full-Size SUV for the Mesa Police
Department (Addition to the Fleet) (Fully Grant
Funded Homeland Security LETPP Grant Program).
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Five Star Ford at $50,133.89 including
upfitting and applicable sales tax.
Purchase of
Six (6) Replacement Intelligent Servers for the
Utilities Department, Electric.
The Procurement Services Department recommends
awarding the contract to the sole source bidder,
Schweitzer Engineering Laboratories, Inc. at
$55,870.85, including applicable use tax.
Purchase of Replacement Natural Gas Line Tapping
Equipment for the Utilities Department, Gas
Division.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, Tri-Pacific Supply, Inc. at
$33,739.20, including applicable use tax.
Purchase of Six (6) Replacement Hand-held Thermal
Imaging Cameras and Accessories for the Mesa Fire
Department (Sole Source).
The Procurement Services Department recommends
accepting the sole source bid from LN Curtis & sons
at $74,727.00, including applicable sales tax.
MESA CITY COUNCIL MEETING OF FEBRUARY 19, 2008
Purchase of 165 TASER Model X26E Devices and
Accessories as requested by the Mesa Police
Department (Asset Forfeiture Funded)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with ProForce Law Enforcement at
$162,857.36, including applicable sales tax.
Three-Year Supply Contract for Residential Refuse &
Recycling Containers for the Solid Waste Department.
The Procurement Services Department recommends
awarding the contract to the lowest, responsive and
responsible bidder, Rehrig Pacific at $564,519.77
annually, including applicable use tax.
MESA CITY COUNCIL MEETING OF FEBRUARY 4, 2008
Three (3) Replacement Vehicles for the Police and
Neighborhood Services Departments (State of Arizona
Contract #SCC070002-5)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Courtesy Chevrolet at $36,456.38, and
Midway Chevrolet at $29,166.97, for a combined award
of $65,623.35, including applicable sales tax.
Renewal Supply Contract for T-Shirts for the Parks,
Recreation & Commercial Facilities Department
The Procurement Services Department recommends
authorizing a two-year renewal contract to Snider
Sports & Apparel, LLC at $37,730.00 based on
estimated requirements, including applicable sales
tax.
Three-Year Supply Contract for Polymer Modified
Asphaltic Emulsion for the Transportation
Department, Field Operations (HURF Funded)
The Procurement Services Department recommends
awarding the contract to the low responsive,
responsible bid from Paramount Petroleum Corporation
at $334,322.10 annually, based on estimated
requirements.
Three-Year Supply Contract for Street Sign Materials
for the Transportation Department, Field Operations
The Procurement Services Department recommends
awarding contracts items to the lowest responsive,
responsible bidders as follows: Group 1 to Safeway
Sign Co. at $98,475.17; Group 2 to 3M Company at
$28,290.24; and Group 3 to Traffic Safety Brackets
at $59,611.20 annually, based on estimated
requirements, for a combined annual award of
$186,376.61, including applicable taxes.
Three-Year Supply Contract for Ultraviolet
Disinfection System Parts and Supplies for the
Utilities Department, Water Division (Sole Source)
The Procurement Services Department recommends
awarding the contract to the sole source bidder,
Wedeco, Inc. dba ITT/Wedeco at $60,162.09 annually,
including applicable use tax, based on estimated
requirements.
One-Year Supply Contract for Recycled Copier Paper
for Citywide Use (State of Arizona Contracts
#EPS080003-3 and EPS080003-1)
The Procurement Services Department recommends
awarding the contract to xpedx for $157,035.00 and
Spicers Paper, Inc. for $27,075.00 for a total of
$184,110.00, including applicable sales tax, based
on estimated requirements.
Purchase of Three (3) Heavy-Duty Frontloading Refuse
Trucks (Two Replacement and One Addition to the
Fleet) for the Solid Waste Department (Funded
through Fleet Services’ Vehicle Replacement Program
and Solid Waste FY07/08 Budget)
The Procurement Services Department recommends
awarding the contract to the lowest responsive
bidder, Rush Truck Center at $811,921.85, including
sales tax.
Purchase of Ten (10) Replacement Heavy-Duty
Automated Side-Loading Refuse Trucks for the Solid
Waste Department (Funded through Fleet Services’
Vehicle Replacement Program and Solid Waste
Replacement and Extension Reserve Fund)
The Procurement Services Department recommends
awarding the contract to the lowest responsive
bidder, Rush Truck Center at $2,456,905.08,
including sales tax.
Exterior Paint and Stucco Repair for the Mesa
Convention Center as requested by the Facilities
Maintenance and Parks, Recreation & Commercial
Facilities Departments (State Contract #EPS060026-2)
The Procurement Services Department recommends
approving purchase off the State of Arizona contract
with Larkin Painting Contractors at $248,142.57,
including applicable taxes.
Renewal Supply Contract for Water Treatment
Chemicals for Warehouse Inventory (City of Chandler
Contract #MU6-505-2185)
The Procurement Services Department recommends
authorizing purchase from Brenntag Pacific at
$47,728.45 and DPC Enterprises at $79,851.13,
including applicable sales tax for a combined award
$127,579.58 annually.
MESA CITY COUNCIL MEETING OF JANUARY 22, 2008
Supply Contract for Replacement
Wood Poles for the Utilities Department, Electric
Division
The Procurement
Services Department recommends awarding the contract
to the lowest responsive, responsible bidder,
Pacific Wood Preserving dba Nevada Wood Preserving
at $94,957.44 annually, based on estimated
requirements.
Purchase of Hardware and Software to Support
Technology Infrastructure Improvement and Stability
for the Information Technology Department (Funded by
Outstanding Credit) (U.S. Communities Contract
#RQ03-605674-16A)
The Procurement Services Department recommends
approving purchase off the U.S. Communities Contract
with GTSI Corp. in the amount of $77,438.73,
including applicable taxes.
Purchase of Network Hardware and Cabling for the
Police Technical Services
Building (State of Arizona Contract
#EPS060043-28-A4, Maricopa County Contract #07025-C
and U.S. Communities Contract #MA-IS-42374-4)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Insight at $121,065.50; Maricopa
County contract with CSC
(Communication Supply Corporation) at
$72,455.88, and U.S. Communities contract with
Graybar at $18,471.38, for a combined total of
$211,992.76, including
applicable taxes.
One (1) Replacement Vehicle for the Information
Technology Department (Funded through Fleet
Services’ Vehicle Replacement Program) (State of
Arizona Contract #SCC070002-4)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Courtesy Chevrolet at 421,563.90.
One (1) Replacement Medium-Duty Truck with Service
Body for the Transportation Department, Field
Operations Division (Funded through Fleet Services’
Vehicle Replacement Program)
The Procurement Services Department recommends
awarding the contract to the lowest responsive
bidder, Bill Heard Chevrolet at $50,690.08,
including sales tax.
Purchase of Fire System Water Meters and Backflow
Assemblies for the Utilities Department, Water
Division
The Procurement Services Department recommends
awarding the contract to the lowest responsive,
responsible bidders, Badger Meter Inc. in the amount
of $145,305.60 and Backflow Apparatus & Valve Co.
dba BAVCO in the amount of $58,153.92, for a total
of $203,459.52, including applicable taxes.
Three-year Contract for Landscape Maintenance
Services for Parkway Medians and Right-of-Way, in an
Area designated as Section 6, for the Transportation
Department, Field Operations Division
The Procurement Services Department recommends
accepting the lowest responsive, responsible bid
from Mariposa Horticultural Enterprises, Inc. at
$214,948.18 annually, based on estimated
requirements.
MESA CITY COUNCIL MEETING OF JANUARY 7, 2008
Library System Radio Frequency Identification (RFID)
Project Equipment for the Main Library (Maricopa
County Contract #03032C)
The Procurement Services Department recommends
authorizing purchase from Maricopa County contract
with 3M™ Library Systems at $383,466.34, including
applicable use tax.
Supply
Contract for 800 HMz Radio Equipment for the
Communications Department (City of Phoenix Contract
#P-7288-05)
The Procurement Services Department recommends
authorizing purchase off City of Phoenix Contract
#P-7288-05 from Motorola at $162,450.00, including
applicable sales tax.
Ten (10) Replacement Vehicles for Various City
Departments (Funded through Fleet Services’ Vehicle
Replacement Program) (State of Arizona Contract
#SCC070002-4)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $138,622.97 and
Courtesy Chevrolet at $66,597.65, for a total of
$205,220.62, including applicable sales tax.
Three-Year Supply Contract for Leather Work Gloves
for Warehouse Inventory
The Procurement
Services Department recommends awarding the contract
to the low responsive, responsible bid from
Granberry Supply/Hose Power USA dba Complete Safety
of Phoenix at $41,712.84 annually, based on
estimated requirements.
One-Year Supply Contract for
Bulk Methanol for the Utilities Department, Water
Division
The Procurement Services Department recommends
awarding the contract to the low responsive,
responsible bid from Western States Petroleum at
$320,000.00 annually, based on estimated
requirements.
Three-Year Supply Contract for Traffic Sign Posts
for Warehouse Inventory
The Procurement
Services Department recommends awarding the contract
to the low responsive, responsible bid from Pacific
Products & Services at $91,138.24 annually, based on
estimated requirements.
Supply Contract and Maintenance Services for Fire
Extinguishers for the Fire Department (State of
Arizona Contract #EPS0700110-1)
The Procurement Services Department recommends
authorizing purchase off State of Arizona Contract
#EPS0700110-1 with American Fire Equipment Sales and
Service Corp. at $43,320.00, including applicable
sales tax.
Purchase of Three (3) High Dump Capacity Mechanical
Street Sweepers for Transportation, Field Operations
(Partially MAG Funded)
(Single Bid)
The Procurement Services Department recommends
authorizing purchase from the single bidder, Balar
Equipment Corp. at $641,839.40, including applicable
sales tax.
MESA CITY COUNCIL MEETING OF DECEMBER 17, 2007
Six (6) Replacement Vehicles for Various City
Departments (Funded through Fleet Services’ Vehicle
Replacement Program)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $125,054.88,
including applicable sales tax.
Seven (7) Pickup Trucks (2 Replacement and 5
Additions to the Fleet) for the Fire Department
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $164,682.81,
including sales tax.
Five-Year Pierce Fire Apparatus Master Purchase
Agreement for the Fire Department (Sole Source)
The Fire and Procurement Services Departments
recommend awarding the contract to Pierce Mfg. Inc.,
including $300,000.00 annually for repair parts,
based on estimated requirements.
Forty-Six(46) VHF Band Portable Radios for the
Fire Department
The Procurement Services Department recommends
authorizing purchase from the State contract with
Motorola at $118,835.69, including applicable sales
tax
Twenty-Nine (29) 700/800 MHz Dual Band Portable
Radios for the Fire Department
The Procurement Services Department recommends
authorizing purchase from the City of Phoenix
contract with Motorola at $133,368.05, including
applicable sales tax.
Three-Year Supply Contract for Ultra Thin Bonded
Wearing Course for the Transportation Department,
Field Operations Division
The Procurement Services Department recommends
awarding contracts to the lowest responsive,
responsible bidders, United Metro Materials dba
Rinker Materials in the amount of $3,632,835.63 and
Vulcan Materials Co. in the amount of $191,201.88
for a total of $3,824,037.51 annually, including
applicable sales tax.
Three-Year Supply Contract for Ferrous Chloride for
the Utilities Department, Water Division (Single
Bid)
The Procurement Services Department recommends
awarding the contract to the single bidder, Kemira
Water Solutions, Inc. at $853,776.00 annually, based
on estimated requirements, including applicable use
tax.
Two-Year Renewal Supply Contract for Sodium
Hypochlorite for the Utilities Department, Water
Division
The Procurement Services Department recommends
authorizing renewal to HASA, Inc. at $372,640.00
annually, based on estimated requirements, including
applicable sales tax.
Publicity Pamphlet/Sample Ballot Mailer Printing for
the March 11, 2008 Primary Election for the City
Clerk’s Office
The Procurement Services Department recommends
awarding the contract to the low responsive,
responsible bid from Century Graphics at $26,963.38,
including applicable sales tax.
MESA CITY COUNCIL MEETING OF DECEMBER 3, 2007
Fifteen (15) Replacement Vehicles for Various City
Departments (Funded through Fleet Services’ Vehicle
Replacement Program)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $286,083.71,
including applicable sales tax.
Three-year Supply Contract
for Jet A Aviation Fuel for the Police Department
The Procurement Services Department recommends
awarding the contract to Ascent Aviation Group, Inc.
at $255,635.33 annually, including applicable taxes.
Three-year Supply Contract for Natural Gas Service
Excess Flow Valves for Materials & Supply Warehouse
Inventory for the Utilities Department, Gas Division
The Procurement Services Department recommends
awarding contracts to the lowest responsive bidders
as follows: R.W. Lyall & Co., Inc. at $74,879.90
and Elster Perfection at $40,327.32, for a total
award of $115,207.22, annually including applicable
taxes.
Dollar Limit Increase to the Supply Contract for
Wastewater Disinfection Lamps, Ballasts and Wipers
for the Utilities Department, Water Division
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Trojan Technologies by $75,000.00 to $228,130.08
annually including applicable use tax, based on
estimated requirements.
MESA CITY COUNCIL MEETING OF NOVEMBER 19, 2007
Three (3) Light Duty Replacement Vehicles for the
Parks, Recreation & Commercial Facilities Department
(Vehicle Replacement Program Funding and Budgeted
Contingency Funds)
The Procurement Services Department recommends
authorizing purchase from contracts with Bill Heard
Chevrolet at $114,095.41, including applicable sales
tax.
One Light Duty Vehicle (Addition to the Fleet) for
the Utilities Department, Water Division (Budgeted
Vehicle Replacement Program Funding)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $30,818.40,
including applicable sales tax.
Five (5) Replacement Vehicles for the Police
Department (Budgeted Vehicle Replacement Program
Funding)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $90,090.55,
including applicable sales tax.
Two-Year Renewal of Supply Contract for Manhole
Insecticidal Coatings for the
Utilities
Department, Water Division
The Procurement Services Department recommends
authorizing renewal of the contract with JABCO at
$26,100.00 annually, based on estimated
requirements.
Replacement Server Hardware for the Laboratory
Information Management Solution (LIMS) System as
requested by the Mesa Police Department (Fully
Grant Funded Full Service Forensic Crime Laboratory
Grant Program)
The Procurement Services Department recommends
authorizing purchase from Hewlett Packard Company in
the amount of $71,970.62, including applicable use
tax.
Three-Year Supply Contract for Steel Refuse
Containers (4, 6, and 8 Cubic Yard) for the Solid
Waste Management Department
The Procurement Services Department recommends
awarding the contract to AG Truck Sales, Inc. at
$139,481.43 annually, including applicable taxes.
MESA CITY COUNCIL MEETING OF NOVEMBER 5, 2007
Three-Year Supply Contract for Bronze Water
Service Valves & Fittings, Gate Valves, Ductile
Pipe, Fire Hydrants and Repair Parts for the
Utilities Department, Water Div.
The Procurement Services Department recommends
awarding contracts to the lowest responsive bidders
as follows: Arizona Water Works Supply, Inc. at
$106,363.38, Dana Kepner Company, Inc. at
$134,576.61, and Ferguson Waterworks at $402,464.85,
for a total award of $643,404.84, annually including
applicable taxes.
One Programmable Logic Controller System for the
Utilities Department, Water Division (Single Bid)
The Procurement Services Department recommends
awarding the contract to Summit Electric Supply at
$51,831.63, including applicable taxes.
Three-Year Supply Contract for Alkyd Thermoplastic
Striping Material for the Transportation Department,
Field Operation Division
The Procurement Services Department recommends
awarding the Mesa contract to the lowest,
responsible bidders, The Sherwin Williams Company
dba Dobco for lines 1 through 11 and Swarco
Industries, Inc. for line 12. Mesa’s usage is
estimated at $175,000.00 annually, including
applicable sales tax.
Five (5) Replacement Vehicles for Various City
Departments (Budgeted Vehicle Replacement Program
Funding) (State of Arizona Contracts)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $46,396.65, and
Courtesy Chevrolet at $44,072.90 for a total award
of $90,469.55, including applicable sales tax.
One Light Duty Replacement Vehicle for the
Facilities Maintenance Department (Single Bid)
(Budgeted Vehicle Replacement Program Funding)
The Procurement Services Department recommends
awarding the contract to Bill Heard Chevrolet at
$50,910.36, including applicable sales tax.
One Light Duty Truck (Addition to the Fleet) for the
Transportation Department, Field Operations Division
The Procurement Services Department recommends
authorizing purchase from the Mesa contract with
Avondale Dodge, Inc. at $30,582.82, including
applicable sales tax.
Two (2) Microsoft SQL Computer Server Software
Licenses for Coplink as requested by the Police
Department (State of Arizona Contract #AD050028-A3)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with ASAP Software Express, Inc. at
$58,147.08, including applicable taxes.
One Polymerase Chain Reaction System for the Police
Department, Forensics Section (Fully Grant Funded
National Institute of Justice’s DNA Capacity III
Grant) (Sole Source)
The Procurement Services Department recommends
awarding the contract to the sole source bidder,
Applied Biosystems at $45,578.02, including
applicable use tax.
MESA CITY COUNCIL MEETING OF OCTOBER 15, 2007
Two
(2) Replacement Vehicles as requested by the
Utilities and Human Resources Departments (Budgeted
Vehicle Replacement Program Funding) (State of
Arizona Contract)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Courtesy Chevrolet at $39,218.55,
including applicable sales tax.
Two-Year Renewal to the Supply Contract for 15kV
Aluminum Electrical Cable for Warehouse Inventory
The Procurement Services Department recommends
exercising the two-year renewal of the Mesa contract
with WESCO Distribution, Inc. at $188,666.98
annually, including contingencies and applicable use
tax, based on estimated requirements.
Personal Computer Equipment for Various City
Departments as Requested by the Information Services
Department (Tax-Exempt Lease) (WSCA Contract #63307
and National IPA Contract #073103)
The Procurement Services Department recommends
authorizing purchase of 785 Personal Computers, 303
Monitors and associated hardware from the Western
States Contracting Alliance (WSCA) contract with
Dell, Inc. at $1,056,394.85 and 181 Notebook
Computers and associated hardware from the National
Intergovernmental Purchasing Alliance (IPS) contract
with CLH International, Inc. at $785,912.94, for a
combined award of $1,842,307.79, including
applicable sales tax and installation.
Two-Year Renewal of Supply Contract for Cationic
Emulsion Polymer for the Utilities Department, Water
Division
The Procurement Services Department recommends
authorizing renewal of the Mesa Contract to
Polydyne, Inc. at $205,110.00 annually, based on
estimated requirements.
MESA CITY COUNCIL MEETING OF OCTOBER 1, 2007
Eighty-eight (88) Vehicles (82 Replacement and 6
Additions) as requested by the Police and Utilities
Departments (Budgeted Vehicle Replacement Program
Funding) (6 Additions Funded through Quality of
Life)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Five Star Ford at $2,144,401.71,
Courtesy Chevrolet at $142,868.60, Midway Chevrolet
at $93,446.10, and Insight at $32,898.35 for a total
award of $2,413,614.76, including applicable sales
tax.
One Replacement 3-Ton Truck for the Utilities
Department, Water Division (Budgeted Vehicle
Replacement Program Funding)
The Procurement Services Department recommends
authorizing purchase from the Mesa contract with
McCandless of AZ at $97,121.83, including sales tax.
Two (2) Light Duty Replacement Vehicles for the
Utilities Department, Water Division (Budgeted
Vehicle Replacement Program Funding)
The Procurement Services Department recommends
authorizing purchase from the Mesa contract with
Bill Heard Chevrolet at $71,822.84, including
applicable sales tax.
One Replacement Container Carrier Truck for the
Solid Waste Department
The Procurement Services Department recommends
authorizing purchase from the Mesa contract with
I-10 International Trucks dba McCandless of Arizona
at $99,810.66, including
applicable sales tax.
Computer Network Performance and Intrusion Detection
Monitoring Tools for the Mesa Police Department
(Law Enforcement Terrorism Prevention Program [LETPP]
Funded)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Insight Public Sector, Inc. at
$58,960.57, including sales tax.
Dollar Limit Increase to the Supply Contract for
Sodium Hypochlorite for the Utilities Department,
Water Division
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Hasa, Inc. by $75,000.00 to $292,341.20 annually,
for the contract period ending January 31, 2008.
Correction of Upper Dollar Limit and Expiration Date
of the Office Supply Contract for Citywide Use (US
Communities Government Purchasing Alliance Contract
through Maricopa County)
The Procurement Services Department recommends
approving a dollar limit increase to Office Depot in
the amount of $200,000, correcting the upper dollar
limit to $1,080,000 annually and clarify the
expiration date as December 31, 2009.
Four-Month Supply Contract for Sign Sheeting for the
Transportation Department, Field Operations
The Procurement Services Department recommends
authorizing purchase through the State of Arizona
contract with 3M Company, Traffic Safety Systems at
$50,000 for the contract period remaining, based on
estimated requirements.
One-Year Supply Contract for
Computer Aided Dispatch
(CAD) Radio Modems for the Communications
Department. (Partially Quality of Life Funded)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Motorola, Inc. at $46,991.07,
including contingencies and sales tax.
Three-Year Supply Contract for Emergency Vehicle
Equipment and Installation Services for the Fleet
Services Department
The Procurement Services Department recommends
authorizing purchase from Arizona Emergency Products
at $750,000 annually, including applicable sales
tax.
One-Year Supply Contract for Automotive Lubricant
and Oil Products for Fire Maintenance and the Fleet
Services Department
The Procurement Services Department recommends
authorizing a one-year Supply Contract through the
State of Arizona contract with Brown/Evans
Distributing Company for purchases estimated at
$205,000.00.
Nine-Month Renewal and Dollar Limit Increase to the
Supply Contract for Tires
for Warehouse Inventory
The Procurement Services Department recommends
authorizing a nine-month renewal and dollar limit
increase to this contract through the State of
Arizona contract with Goodyear Tire & Rubber
Company, increasing the dollar limit by $693,000 to
$1,596,465.80.
One-Year Supply Contract for Tires for Materials &
Supply and Fire Maintenance Warehouse Inventory
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with GCR Tire Centers, a division of
Bridgestone Firestone North American Tire, LLC at
$160,000.00 annually, including contingencies and
sales tax.
Dollar Limit Increase to the Supply Contract for
Traffic Signal Equipment and Cabinet Assemblies for
Warehouse Inventory
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Econolite Control Products Inc. by $90,000.00 to
$238,678.99 for the remainder of this contract
period (through 11/30/07).
Three-Year Supply Contract for Biosolids Removal at
the Greenfield and Northwest Mesa Water Reclamation
Plants as Requested by the Utilities Department,
Water Division
The Procurement Services Department recommends
authorizing a contract with Solid Solutions at
$332,568.00 annually, based on estimated
requirements.
MESA CITY COUNCIL MEETING OF SEPTEMBER 17, 2007
One-Year Extension of Authorization to Purchase
Refuse Truck Parts for the Fleet Services Department
The Procurement Services Department recommends
authorizing a one-year extension to purchase off the
City of Scottsdale contract with Arizona Refuse
Sales at $125,396.00 annually based on estimated
requirements, including applicable sales tax.
Fifty-nine (59)
Vehicles (561 Replacement and 8 Additions) for
Various City Departments
The Procurement
Services Department recommends authorizing purchase
from the State of Arizona contract with Midway
Chevrolet at $530,193.36, Courtesy Chevrolet at
$497,413.46, Five Star Ford at $53,769.24 and Larry
Miller Toyota at $24,312.37, including applicable
sales tax, for a total award of $1,105,688.43.
MESA CITY COUNCIL MEETING OF SEPTEMBER 4, 2007
One Emergency Response
Trailer for the Fire Department. (Fully Grant Funded
2006 UASI Federal Homeland Security Grant Program)
The Procurement Services Department recommends
authorizing purchase from Utility Trailer Sales
Company of Arizona at $46,591.10, including sales
tax.
Purchase of One Replacement
Electronic Message Center Marquee Sign for the
Parks, Recreation and Commercial Facilities
Department, Mesa Convention Center. (Mesa Convention
& Visitors Bureau Funding)
The Procurement Services Department recommends
authorizing the purchase off the MCCCD contract with
Young Electric Sign Company in the amount of
$184,399.09, including applicable sales tax, removal
of current sign and installation of the new sign.
MESA CITY COUNCIL MEETING OF AUGUST 27, 2007
Renewal of Supply Contract for Dust and Erosion
Control Services as requested by the Development
Services Department, Environment Programs Division
The Procurement Services Department recommends
authorizing renewal to use the Maricopa County
contract with EarthCare Consultants, LLC at
$144,081.63, based on estimated requirements.
Two-Year Renewal of Supply Contract for Helicopter
Engine Parts and Repair for the Police Department
The Procurement Services Department recommends
exercising a two-year renewal option with Aero
Maritime America, Inc. at 4390,000.00 annually,
based on estimated usage.
Two Replacement Fire Pumper Trucks for the Fire
Department (Fire Bond Funded)
The Procurement Services Department recommends
authorizing purchase from Pierce Manufacturing, Inc.
at $1,127.721.41, including applicable use tax.
Professional Sound System for the Mesa Arts Center
The Procurement Services Department recommends
authorizing purchase from AVDB Group, LC at
$228,577.83, including applicable use tax.
MESA CITY COUNCIL MEETING OF AUGUST 13, 2007
One Replacement Heavy-Duty Truck with Telescopic
Derrick for the Transportation Department, Field
Operations Division.
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Altec Industries, Inc. at $166,773.02,
including use tax.
One Replacement 3-Ton Truck for the Utilities
Department, Water Division.
The
Procurement Services Department recommends awarding
the Mesa contract to the lowest responsive bidder,
McCandless of AZ at $97,121.83, including sales
tax.
One Replacement Heavy-Duty Truck with a Sewer and
Catch Basin Cleaning System for the Utilities
Department, Water Division.
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, I-10 International Trucks dba McCandless of
Arizona/AWI at $332,910.93, including sales tax.
Two-Year Renewal Supply Contract for Police Vehicle
Repair & Maintenance for the Police Department.
The Fleet Services and Procurement Services
Departments recommend exercising the two-year
renewal of the Mesa contract with Five Star Ford at
$735,000.00 annually, based on estimated usage.
Two-Year Renewal Supply Contract for Police
Motorcycle Repair & Maintenance for the Fleet
Services Department.
The Procurement Services Department recommends
exercising a two-year renewal of the Mesa contract
with Probity Cycle, Inc. at $150,000.00 annually,
based on estimated usage.
Three-Year Supply Contract for Ford, General Motors
and Chrysler/Jeep Auto and Light Truck Parts for the
Fleet Services Department.
The Procurement Services Department recommends
awarding the Mesa contract to Mel Clayton Ford at
$200,000.00, Brown & Brown Chevrolet at $95,000.00,
and Earnhardt Chrysler Jeep at $95,000.00, for a
total award of $385,000.00 annually, based on
estimated requirements.
One-Year Extension of Authorization to Purchase
Automotive Lighting, Mirrors and Safety Supplies for
the Fleet Services Department.
The Procurement Services Department recommends
authorizing a one-year extension to purchase off the
ADOT contract with Lighthouse at $54,050.00 annually
based on estimated requirements, including
contingencies and applicable taxes.
Thirty (30) Roll-Off Containers for the Solid Waste
Department.
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Action Container Solutions at $110,009.05,
including sales tax.
Two-Year Renewal of the Supply Contract for Slurry
Seal Sand for the Transportation Department, Field
Operations Division. (HURF Funded)
The Procurement Services Department recommends
exercising a two-year renewal option with Mesa
Materials (primary) at $219,687.26 annually,
including sales tax, based on estimated
requirements.
Dollar Limit Increase to the Supply Contract for
Asphalt Materials for the Transportation Department,
Field Operations Division. (HURF and Transportation
Sales Tax Funded)
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Vulcan Materials Company by $200,000.00 to
$771,740.90 annually for 2007/08.
Thirty (30) Traffic Signal Uninterruptible Power
Supply (UPS) Systems for the Transportation
Department, Traffic Engineering Division.
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Brown Wholesale Electric at $123,753.00,
including sales tax.
Two-Year Renewal of the Supply Contract for Electric
Meters for the Utilities Department, Electric
Division.
The Procurement Services Department recommends
exercising a two-year renewal of the Mesa contract
with Zia Electrical Products at $120,736.86 and
Wesco Distribution Inc. at $5,587.21 annually
including applicable tax, for a total of $126,324.07
based on estimated requirements.
Two-Year Renewal Supply Contract for Pad Mounted
Switchgear for the Utilities Department, Electric
Division.
The Procurement Services Department recommends
exercising a two-year renewal of the Mesa contract
with G & W Electric Company at $72,491.66 annually,
based on estimated quantities.
Purchase of Leakage Control Detection System for the
Utilities Department, Water Division. (Sole Source)
The Procurement Services Department recommends
awarding the Mesa contract to Fluid Conservation
Systems, Inc. at $150,385.60, including applicable
use tax.
Fifteen-Month Service Contract for Insecticide
Painting of Manholes and Sewer Clean-Outs for the
Utilities Department, Water Division.
The Procurement Services Department recommends
authorizing purchase from the Pima County contract
with Peoria Pest Control at $100,004.45, based on
estimated requirements.
Dollar Limit Increase to the Supply Contract for
Cationic Emulsion Polymer for the Utilities
Department, Water Division.
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
Polydyne, Inc. by $66,125 to $215,155 annually for
the contract period ending October 31, 2007.
Extension and Dollar Limit Increase to the Supply
Contract for Tires for Warehouse Inventory.
The Procurement Services Department recommends
authorizing a two-month extension and dollar limit
increase to this contract through the State of
Arizona contract with Goodyear Tire & Rubber
Company, increasing the dollar limit by $140,000 to
$903,465.80.
One Regenerative Air Street Sweeper (Replacement)
for Falcon Field Airport. (Partially MAG CMAQ Grant
Funded)
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, H & E Equipment Services at $165,287.06,
including applicable sales tax.
MESA CITY COUNCIL MEETING OF JULY 9, 2007
Two-Year Renewal of the
contract for Landscape Maintenance Services for
Section IV for Parkway Medians and Right-of-Way
Areas as requested by the Transportation Department,
Field Operations Division
The Procurement Services Department recommends
exercising a two-year renewal option with Mariposa
Horticultural Enterprises, Inc. at $191,899.53
annually, based on estimated requirements.
Two-Year Renewal of the
Contract for Landscape Maintenance Services for
Section III for Parkway Medians and Right-of-Way
Areas as requested by the Transportation Department,
Field Operations Division
The Procurement Services Department recommends
exercising a two-year renewal option with The
Groundskeeper at $316,180.19 annually, based on
estimated requirements.
Six-Month Extension of the
Contract for Landscape Maintenance Services for
Section VI for Parkway Medians and Right-of-Way
Areas as requested by the Transportation Department,
Field Operations Division
The Procurement Services Department recommends a
six-month extension with The Groundskeeper at
$87,791.44, based on estimated requirements.
Three-Year Supply Contract
for Ultraviolet Wastewater Disinfection Lamps,
Ballasts and Wipers for the Utilities Department,
Water Division (Sole Source)
The Procurement Services Department recommends
awarding
the Mesa contract to the sole source bidder, Trojan
Technologies at $128,230.08 annually including
applicable use tax, based on estimated
requirements.
Two-Year Renewal for the
Supply Contract for Polyethylene Gas Pipe and
Fittings for Warehouse Inventory
The Procurement Services Department recommends
exercising the two-year renewal of
the Mesa contract
with Performance Pipe at $363,681.88 annually
including applicable use tax, based on estimated
requirements.
Two-Year Renewal for the
Supply Contract for Streetlight and Traffic Poles,
Mast Arms and Anchor Bolts for Warehouse Inventory
The Procurement Services Department recommends
exercising the two-year renewal of
the Mesa contract
with Cem-Tec Corporation at $26,687.94, Southwest
Fabrication LLC at $145,352.83, and Valmont
Industries, Inc. at $42,182.18, for a total of
$214,222.95 annually including contingencies and
applicable tax, based on estimated requirements.
Extension and Dollar Limit
Increase to the Supply Contract for Tires for
Warehouse Inventory
The Procurement Services Department recommends
authorizing a one-month extension and dollar limit
increase to this contract through the State of
Arizona contract with Goodyear Tire & Rubber
Company, increasing the dollar limit by $70,000 to
$763,465.80.
Purchase of Dual Voltage
Pole Mount Transformers and Related Hardware for the
Utilities Department, Electric Division The
Procurement Services Department recommends awarding
the Mesa contract to the low bidder, City of
Brundidge, Alabama at $64,716.96, including
applicable use tax.
MESA CITY COUNCIL MEETING OF JULY 2, 2007
Eight-five (85) Colt Law
Enforcement Carbine Rifles for the Police Department
(Fully Funded through Asset Forfeiture Funds)
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, All State Police Equipment Co. at
$82,049.62, including use tax.
One Replacement Truck with Aerial Lift and
Utility Body for the Transportation Department Field
Operations Division
The Procurement Services Department recommends
awarding the Mesa contract to Equipment Technology,
LLC at $80,383.78, including use tax.
MESA CITY COUNCIL MEETING OF JUNE 25, 2007
Armored Vehicle for the
Police Department (Homeland Security Program, 2006
Urban Area Security Initiative (UASI) Funded)
The Procurement Services Department recommends
awarding the Mesa contract to the sole source
bidder, Lenco Industries dba Lenco Armored Vehicles
at $247,137.79, including use tax.
One Full-Size SUV for the
mesa Police Department (Fully Grant Funded 2006
State Homeland Security Grant Program)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $38,414.22,
including upfitting and applicable sales tax.
One Container Carrier
Truck (Replacement) for the Solid Waste Department
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, I-10 International Trucks dba McCandless of
Arizona at 499,810.66, including applicable sales
tax.
Three-Year Supply
Contract for Spray Marking Paint for Warehouse
Inventory
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Abatix Corp. at $47,932.55 annually, based
on estimated requirements.
Two GPS Surveying Systems
(Replacement) for the Engineering Department
The Procurement Services Department recommends
awarding the Mesa contract to the single responsive
bidder, Surveyors Service Company at 450,731.33,
including applicable sales tax.
MESA CITY COUNCIL MEETING OF JUNE 4, 2007
Ten (10) Light duty Trucks for the Utilities
Department (5 Additions to the Fleet and 5
Replacements)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $142,680.30 and
authorizing an additional purchase off the Mesa
contract with Bill Heard Chevrolet at $115,716.95,
including applicable sales tax, for a total award of
$258,397.25.
Additional Purchase of Coated Steel Gas Pipe for
the Utilities Department, Gas Division
The Procurement Services Department recommends
authorizing the additional purchase to J.D. Fields &
Company, Inc. at $38,808.00, including use tax.
MESA CITY COUNCIL MEETING OF MAY 21, 2007
Hardware and Software
Upgrade to the Aspect 200R Automated Call
Distribution System for the Information Technology
Department
The Procurement Services Department recommends
awarding the Mesa contract to Black Box Network
Services at $29,176.77, including sales tax.
Radio Frequency
Identification (RFID) Project Hardware, Software and
Accessories for the Library
The Procurement Services Department recommends
authorizing purchase from Maricopa County contract
with 3M™ Library Systems at $217,891.87, including
applicable use tax.
Three (3) Light Duty
Trucks for the Utilities and Transportation
Departments (2 Additions to the Fleet and 1
Replacement)
The Procurement Services Department recommends
awarding Mesa contracts to Bill Heard Chevrolet at
$38,572.32, and Avondale Dodge at $61,165.64,
including applicable sales tax, for a total award of
$99,737.96.
Three-year Supply Contract
for Liquid Chlorine for Warehouse Inventory
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Hill Brothers Chemical Company at $33,781.25
annually, based on estimated requirements
Tire Rubber Modified Surface
Sealant (TRMSS) as requested by the Transportation
Division, Field Operations
The Procurement Services Department recommends
authorizing purchase from the City of Glendale
contract with Musgrove Enterprises LLC (dba)
SealMaster AZ at $335,650.50 annually, based on
estimated purchases, including contingencies and
applicable sales tax.
Two-year Supply Contract
for Streetlight and Traffic Signal Poles, Mast Arms
and Anchor Bolts for Warehouse Inventory
The Procurement Services Department recommends
awarding contracts to the lowest responsive bidders,
Valmont at $26,955.46 and Union Metal Corp. (UMC) at
$251,600.45.
MESA CITY COUNCIL MEETING OF MAY 7, 2007
Dollar Limit Increase to the Service Contract for
Facilities Landscape Maintenance Services for
Grounds Adjacent to City Buildings and Facilities
for the Facilities
Maintenance Department
The Procurement Services Department recommends
increasing the dollar limit of the Mesa contract to
The Groundskeeper by $33,209.30 to $547,288.30
annually for 2006/07.
One Replacement Vehicle for the Procurement
Services Department, Materials & Supply Division
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Courtesy Chevrolet at $57,577.60,
including sales tax.
Two Replacement Pick-Up Trucks as requested by
the Fire Department
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $50,014.34,
including sales tax.
Two Heavy Duty Trucks with Sewer and Catch Basin
Cleaning Systems for Utilities and Transportation
Departments
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, I-10 International Trucks dba McCandless of
Arizona/AWI at $657,714.36, including sales tax.
One Replacement Advanced Relay Test Set for the
Utilities Department, Electric Division (Sole
Source)
The Procurement Services Department recommends
awarding the sole source contract to Omicron
Electronics Corp USA at $53,121.60, including sales
tax.
RSA SecurID Authentication System for the Police
Department (Quality of Life Funding)
The Procurement Services Department recommends
awarding the Mesa contract to the lowest responsive
bidder, Accuvant, Inc. at 440,938.69, including
sales tax.
MESA CITY COUNCIL MEETING OF APRIL 16, 2007
Three (3) Replacement Vehicles for Communications
and Parks, Recreation & Commercial Facilities
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $63,405.63,
including sales tax.
Three-year Supply Contract for Replacement
Traffic Signal Controllers and Video Camera
Equipment for Warehouse Inventory
The Procurement Services Department recommends
awarding the Mesa contract to Econolite at
$236,429.95 annually, based on estimated
requirements.
Renewal Supply contract for Magnesium Anodes for
Warehouse Inventory
The Procurement Services Department recommends
authorizing a two-year renewal of Mesa contract to
Mountain States Pipe & Supply Company at $30,000.00,
based on estimated annual requirements.
IT Infrastructure Improvement FY06/07 Project
(Sole Source)
The Procurement Services Department recommends
awarding the sole source contract to Incipient at
$54,225.60; purchasing hardware from US Communities
Contract with GTSI Corp. at $264,742.40; and
purchasing hardware and software from City of Tempe
contract with IT Partners at $1,031,582.19 for a
total award of $1,350,550.19.
Replacement Microwave Equipment for the
Communications Department
The Procurement Services Department recommends
authorizing purchase from the WSCA contract with
Harris Corporation at $31,546.94, including use tax.
Criminal Database System (COPLINK) for the Police
Department (Sole Source)
The Procurement Services Department recommends
awarding the sole source contract to Knowledge
Computing Corporation at $401,907.52, including
sales tax.
Fourteen (14) Light and Heavy Duty Vehicles for
Various City Departments (4 Additions to the Fleet
and 10 Replacements) (Three of Eight Contracts with
Single Bids) (Mesa Contract Nos. 2007111, 2007112,
2007113, 2007114, 2007117, 2007118, 2007119 &
2007123)
The Procurement Services Department recommends
awarding Mesa contracts to Bill Heard Chevrolet at
$453,542.18, Arizona Commercial Truck Sales at
$40,464.73, and McCandless of Arizona at
$104,841.06, including applicable sales tax, for a
total award of $598,847.97.
MESA CITY COUNCIL MEETING OF APRIL 2, 2007
Thirty(30) Vehicles for Various City Departments
(2 Additions to the Fleet and 28 Replacements)
(State Contracts #SCC070002-4 & SCC07002-1)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $655,453.20 and
Five Star Ford at $27, 179.69 including applicable
sales tax for a total award of $682,632.89
Eight Pick-Up Trucks as requested by the Fire
Department (Additions to Fleet) (State Contract
#SCC070002-4) (Fire Prevention Inspection Fees)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $166,331.64,
including sales tax.
One Fire Pumper Truck as requested by the Fire
Department (Addition to the Fleet) (Single Proposal)
The Procurement Services Department recommends
authorizing purchase from Pierce Manufacturing Inc.
at $563,860.70, including applicable use tax.
MESA CITY COUNCIL MEETING OF MARCH 19, 2007
Electronic Patient Care
Records System as Requested by the Mesa Fire
Department. (Quality of Life and Federal
Metropolitan Medical Response System [MMRS] Grant
Funded)
The Procurement Services Department recommends
authorizing purchase from ROAM I.T., Inc. in the
amount of $392,662.72, including applicable sales
tax for system implementation and $89,250 annually
for ongoing operations and maintenance costs over
the three-year contract period.
Automated Fingerprint Identification System (AFIS)
Upgrade as Requested by the Mesa Police Department.
(Partially Grant Funded Quality of Life and Justice
Assistance Grant [JAG] Funds)
The Procurement Services Department recommends
authorizing purchase from Sagem Morpho, Inc. in the
amount of $268,885.90, including applicable use tax.
Tape Library and Disk Storage Systems as
Requested by the Mesa Police Department. (Fully
Grant Funded Crime Laboratory Assessment Grant
Program)
The Procurement Services Department recommends
authorizing purchase from GTSI Corp at $54,593.45
and Tech Depot at $50,172.67 for a total of
$104,766.12, including applicable sales and use tax.
Renewal Supply Contract for Water Treatment
Chemicals for Warehouse Inventory.
The Procurement Services Department recommends
authorizing purchase from Brenntag Pacific at
$41,220.03 and DPC Enterprises at $78,285.26,
including applicable sales tax for a combined award
of $119,505.29 annually.
Three-year Supply Contract for Potable Water
Treatment Chemicals as Requested by the Utilities
Department, Water Division.
The Procurement Services Department recommends
authorizing purchases from: Brenntag Pacific at
$223,968.25; NORIT Americas, Inc. at $246,531.25;
DPC Enterprises at $211,333.20; Polydyne, Inc. at
$74,534.38; and Univar USA, Inc. at $61,467.50,
including all applicable sales and use tax. The
combined award is then $817,834.58 annually.
MESA CITY COUNCIL MEETING OF MARCH 5, 2007
Additional Laboratory
Information Management Solution (LIMS-Plus) Software
Licenses as requested by the Mesa Police Department.
(Fully Grant Funded Crime Laboratory Assessment and
DNA Capacity Enhancement Grant Programs) (Sole
Source)
The Procurement Services Department recommends
authorizing purchase from JusticeTrax, Inc. in the
amount of $31,599.35.
Three-Year Supply Contract for Training and Duty
Ammunition as Requested by the Mesa Police
Department.
The Procurement Services Department recommends
authorizing purchase from San Diego Police Equipment
Company, Inc. at $197,442.97, including applicable
use tax.
485 Replacement Protective Masks and 500 Spare
Canisters as Requested by the Mesa Police
Department. (Fully Grant Funded State Homeland
Security Grant Program)
The Procurement Services Department recommends
accepting the low bid from Aramsco, Inc. at
$107,987.72, including applicable sales tax.
Equipment and Equipment Installation Services for
Regional Data Sharing Project (Mesa-Owned Fiber
Optic Route) as Requested by the Mesa Police
Department. (Fully Grant Funded SHSGP/LETPP Federal
Homeland Security Program)
The Procurement Services Department recommends
authorizing purchase from Arizona state contract
with Qwest Communications Corp. for a total of
$294,998.81, including applicable sales tax.
Two-Year Renewal of Supply Contract for Precast
Electric Vaults as Requested by the Utilities
Department, Electric Division. (Single Bid)
The Procurement Services Department recommends
authorizing purchase from Utility Vault at
$228,693.66 annually, based on estimated
requirements, including contingencies and applicable
sales tax.
MESA CITY COUNCIL MEETING OF FEBRUARY 20, 2007
Dollar Limit Increase to the
Supply Contract for Asphalt Emulsion Products as
Requested by the Transportation Department, Field
Operations.
The Procurement Services Department recommends
increasing the contract dollar limit to Ergon
Asphalt Products by $250,000.00 to $1,893,222.35
annually for 2006/07. (HURF Funded.)
Dollar Limit Increase to the Supply Contract for
Slurry Seal Sand as Requested by the Transportation
Department, Field Operations.
The Procurement Services Department recommends
increasing the contract dollar limit to Mesa
Materials by $55,000.00 to $231,161.30 annually for
2006/07. (HURF Funded.)
Extension and Dollar Limit Increase to the Supply
Contract for Tires for Warehouse Inventory. (State
Contract #AD040531).
The Procurement Services Department recommends
authorizing a three-month extension and dollar limit
increase to this contract through the State of
Arizona contract with Goodyear Tire & Rubber
Company, increasing the dollar limit by $110,000 to
$693,465.80.
Three Hybrid Life Support Systems (Self-Contained
Breathing Apparatus) for the Regional Response Team
as Requested by the Mesa Police Department. (Fully
Grant Funded State Homeland Security Grant Program)
(Sole Source).
The Procurement Services Department recommends
accepting the sole source bid from Safety Systems
Corporation at $56,947.33, including applicable use
tax.
Supply Contract for Refuse Truck Parts as
Requested by the Fleet Services Department. (City of
Scottsdale Contract #06PB156).
The Procurement Services Department recommends
authorizing purchase off City of Scottsdale Contract
#06PB156 from Arizona Refuse Sales at $75,760
annually, including applicable sales tax.
Supply Contract for 800 MHz Radio Equipment as
Requested by the Communications Department. (City of
Phoenix Contract #P-7288-05).
The Procurement Services Department recommends
authorizing purchase off City of Phoenix Contract
#P-7288-05 from Motorola at $162,150, including
applicable sales tax.
Loss Repair of One Damaged 2001 Pierce Quantum
Pumper Truck as Requested by the Mesa Fire
Department.
The Procurement Services Department recommends
authorizing payment to Pierce Manufacturing in the
amount of $97,568.86.
MESA CITY COUNCIL MEETING OF FEBRUARY 5, 2007
Two-year Renewal of the
Contract for Landscape Maintenance Services for
Parks and Retention Basins, in an Area Designated as
Zone 5, as requested by the Parks, Recreation &
Commercial Facilities Department.
The Procurement Services Department recommends
exercising the two-year renewal option with Mariposa
Horticultural Enterprises, Inc. at $180,769.00
annually, based on estimated requirements.
Contract Dollar Limit Increase to the Supply
Contract for Ferrous Chloride as requested by the
Utilities Department, Water Division.
The Procurement Services Department recommends
increasing the contract dollar limit to Kemiron
Companies, Inc. by $240,000.00 to $495,024.00
annually for 2006/07.
MESA CITY COUNCIL MEETING OF JANUARY 22, 2007
One Replacement 10/12-Yard
Dump Truck as requested by the Transportation
Department.
The Procurement Services Department recommends
accepting the low responsive bid meeting
specifications from McCandless of Arizona at
$161,139.92, including applicable sales tax.
Personal Computer Equipment for Various City
departments as Requested by the Information Services
Department. (Tax-Exempt Lease.)
The Procurement Services Department recommends
authorizing purchase of 59 Notebook Computers, 1,081
Personal Computers, 351 Monitors and associated
hardware from the Western States Contracting
Alliance (WSCA) contract with Dell, Inc., for a
total of $1,469,706.31, including applicable sales
tax.
Regional Data Sharing Project (Mesa-Owned Fiber
Optic Route) as Requested by the Information
Services Department. (Fully Grant Funded SHSGP/LETPP
Federal Homeland Security Program.)
The Procurement Services Department recommends
authorizing purchase of materials and services from
Arizona state contract with Tel Tech Networks, Inc,
for a total of $406,197.49, including applicable
taxes.
MESA CITY COUNCIL MEETING OF JANUARY 8, 2007
Eleven (11) Automated Side Loading Refuse Trucks
(Ten Replacement and One Addition to the Fleet) as
requested by the Solid Waste Department.
The Procurement Services Department recommends
accepting the low bid by Freightliner Sterling
Western Star of Arizona at $2,643,077.05, including
desired options, extended warranties and applicable
sales tax.
Three-year Supply Contract for Asphalt Materials
as requested by the Utilities Department.
The Procurement Services Department awarding
primary and secondary contracts to the lowest
responsive, responsible bidders, Vulcan Materials
Company in the amount of $571,740.90, and Mesa
Materials in the amount of $47,758.10, for a total
of $619,499.00 annually based on estimated
requirements, including applicable sales tax.
Three-Year Supply Contract for Rock and Concrete
Materials as requested by the Utilities Department.
The Procurement Services Department recommends
awarding primary and secondary contracts to the
lowest responsive, responsible bidders as detailed
on the attachments to: A&A Materials, Inc., Ft.
McDowell Yavapai Materials, Mesa Materials, Pioneer
Sand Co., Rock Solid, United Metro Materials
(Rinker), and Vulcan Materials, Co. for a total of
$2,089,375.34 annually based on estimated
requirements, including applicable sales tax.
Two Hybrid Gas/Electric Sedans (One Replacement
and One Addition) as requested by the Engineering
and Financial Services Operations Departments.
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Larry Miller Toyota at $48,624.72,
including applicable sales tax.
MESA CITY COUNCIL MEETING OF DECEMBER 18, 2006
Two (2) One-Ton Cargo Vans for the Regional Rapid
Response Team as requested by the Mesa Police
Department. (Fully Grant Funded UASI Federal
Homeland Security Program)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Five Star Ford at $89,207.80,
including applicable sales tax.
One Full-Size SUV for the Hazardous Device Team
as requested by the Mesa Police Department. (Fully
Grant Funded UASI Federal Homeland Security
Program)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Midway Chevrolet at $46,683.27,
including upfitting and applicable sales tax.
Two Explosive Device Protection Search Suits for
the Hazardous Device Team as requested by the Mesa
Police Department. (Fully Grant Funded State
Homeland Security Grant Program) (Sole Source)
The Procurement Services Department recommends
accepting the sole source bid from Med-Eng Systems,
Inc. at $27,012.48, including applicable use tax.
Replacement Chemical Protective Suits & Hazardous
Materials Boots as Requested by the Mesa Fire
Department. (Fully Grant Funded UASI Federal
Homeland Security Program)
The Procurement Services Department recommends
authorizing purchase from the lowest responsive
bidder, Lee Bays Supply at $39,993.32.
Three-year Service Contract for Irrigation Well
Inspection, Maintenance and Repair for the Pinal
Water Farms as requested by the Real Estate
Department. (Single Proposal Received for Each
Group)
The Procurement Services Department recommends
authorizing a three-year contract to Coolidge Engine
& Pump, LLC at $80,000 and John Hoover Well Service
at $20,000. The combined award is $100,000 annually,
based on estimated requirements.
Ratification of the Purchase of Seventeen (17)
Transformers as requested by the Utilities
Department, Electric Division
The Procurement Services Department recommends
ratifying purchase from Salt River Project (SRP) at
$25,369.09, including applicable sales tax.
Two-year Renewal of the Contract for Landscape
Maintenance Services for Parks and Retention Basins,
in an Area Designated as Zone 7, as requested by the
Parks, Recreation & Commercial Facilities Department
The Procurement Services Department recommends
exercising the two-year renewal option with Artistic
Land Management, Inc. at $299,704.41 annually, based
on estimated requirements.
Two-year Renewal of Supply Contract for Water
Meters for the Utilities Department, Water Division
The Procurement Services Department recommends
authorizing a two-year renewal to Dana Kepner
Company, Inc. at $725,701.79, based on estimated
annual requirements.
Purchase and Installation of Furniture for the
Transportation Building Expansion Project as
requested by the Transportation Department. (HURF
Funded)
The Procurement Services Department recommends
authorizing purchase from the State of Arizona
contract with Goodmans at $68,837.99, including
design, installation, delivery and applicable sales
tax.
MESA CITY COUNCIL MEETING OF DECEMBER 4, 2006
Two (2) Tactical Ballistic
Shielding Systems as Recommended by the Mesa Police
Department. (Fully Grant Funded UASI Federal
Homeland Security Program) (Sole Source)
The Procurement Services Department recommends
accepting the Sole Source bid from Instant Armor,
Inc. for $75,936.98, including applicable use tax.
Seventeen (17) Replacement Ballistic Vests for
the Tactical Team as requested by the Mesa Police
Department. (Fully Grant Funded UASI Federal
Homeland Security Program) (Sole Source)
The Procurement Services Department recommends
accepting the Sole Source bid from Arizona Tactical,
Inc. for $33,795.30, including applicable sales
tax.
Three (3) Hand-held Thermal Imaging Cameras and
One (1) Transmitter as requested by the Mesa Police
Department. (Fully Grant Funded SHSGP State Homeland
Security Grant Program)
The Procurement Services Department recommends
accepting the low bid from Camelback Uniforms, LLC
at $29,898.73, including applicable sales tax.
Eighty-seven (87) Programmable Logic Controllers
as requested by the Utilities Department, Water
Division. (Fully Grant Funded SHSGP State Homeland
Security Grant Program)
The Procurement Services Department recommends
authorizing purchase from Summit Electrical Supply
at $73,953.86, including applicable taxes.
Replacement Carpeting for the Mesa Convention
Center as requested by the Parks, Recreation &
Commercial Facilities Department. (State of Arizona
Contract #EPS060077-1)
The Procurement Services Department recommends
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