1. Mail invoices and statements directly to the appropriate responsibility center
(R.C.) and/or division. Do not combine R.C.s on one invoice or statement. The R.C.
name must appear in the address.
RC Names &
Numbers
EXAMPLE:
City of Mesa
Department Name - R.C. Number
P.O.Box 1466
Mesa, AZ 85211-1466
2. All invoices must designate the R.C. name and number. When receiving
an order from an authorized City employee, ask for the R.C. name and number. When
delivering an order, the City employee receiving the goods/services must sign and record
their employee number.
3. Invoices pertaining to a purchase order (P.O.) must list the P.O. number and the
R.C. name and number. City P.O.s are six-digit numbers with a three-digit suffix which is
the R.C. number.
4. Issue statements by the R.C. name and number. For example, if a vendor services ten
R.C.s, ten statements should be mailed to ten R.C.s in ten envelopes.
5. Invoices are to be numbered using a different number for each invoice.
6. Each invoice must clearly state the vendor's name, address and remittance address
(if different).
7. For purchases in Mesa, the City pays 8.05 percent sales tax.
Vendors located "out-of-state with no presence in Arizona" should
charge use tax if they are registered in the State of Arizona per state law.
8. To all contractors billing the City of Mesa:
In accordance with Arizona Revised Statute, Title 42, Chapter 8, Section 42-1308 and
City of Mesa Code of Ordinances, Chapter 10, Section 5-10-3, the City pays sales tax on
the total labor and materials billed, less a deduction of 35 percent in lieu of labor
charges. Bills/claims against the City may be presented without a breakdown of the
categories of materials and labor.
